Before preparing the budget, it’s important to identify all key expenses. It’s also important to set the goals for the course as well as the targets including how many member and non-member registrations you will need to cover your costs and make a profit (if this is one of the intended goals).
Fees should be set based on the market range for a similar course with a minimum 20% difference before tax between the member and non-member rate. Determine in advance who is eligible to take the course (e.g. students, non-PTs, PTAs etc.). The instructor will be able to assist with this, but note that the less exclusive the list, the greater the opportunity to increase your registration numbers.
Costs of courses can be greatly reduced and therefore more attractive for potential participants if you choose not to offer a larger meal (e.g. lunch). This is quite acceptable for many participants, as long as the district provides reasonable options to access food and time to do so.